TTA-Shiplake Meeting Minutes
Thursday, August 13, 2020 3 p.m. Zoom meeting
Present: Kurt Low, Katherine Harwood, Anne Hayes, Jim McCarthy, Kathleen Armstrong
1. Garbage shed – The bins are now stored inside the shed.
However, staff will continue to move the bins overland as the operators still must be trained in operation of the elevator. Tenants will be able to access the garbage chutes along the side of the shed, including one for organic/compost garbage, once the back landscaping is complete.
Control arm might be installed once the landscaping and the roofing projects are completed.
2. Roof-membrane work – Work on the waterproof layer is finished. However, 2 weeks ago workers discovered the schematics of structure beneath show one of 2 drains at north end is missing. So, this has been added. Usual pebble surface to be a smooth one, tapered to allow for proper drainage. Expected completion by end of September.
3. Back stairwell on first floor – Deltera is cleaning up, dry-walling done, repainting former apartment used as Lillian Park construction-site office. Extra project involved in repairing terrazzo floor. Fire exit already cleared.
4. Window washing – Was to be done in July; now scheduled for October, after landscaping is finished.
5. Landscaping – in back, contractors removing top layer to work on waterproofing layer over garage underneath. The waterproofing should be finished about the end of August.
When this is done, the infill will be replaced with topsoil for landscaping.
*** Waterproofing delayed due to the need to install an auxiliary drain to ensure adequate drainage. Current estimate to complete waterproofing = late September & then landscaping = end of October.
In front, to start this week or next, expected to take about 3 weeks and finish by end of September. Work to proceed Mon. to Fri., 7 a.m. to 5 p.m. Contractors will be able to park in back now, since the garbage bins are now in the shed.
6. Visitors’ parking and tenants’ credits – tenants to have 3 24-hour parking passes per month, eventually. Each unit will have an assigned registration code, to enter when registering visitors’ vehicles on a portal. When the 3 passes are used, the tenant will have option to pay for the parking or let the visitor pay at the machine by the walk-in entrance from garage into building. Visitors will have 2 intercoms: one at top of entry ramp and another at each parking level by walk-in entrance from garage.
***Estimated time to complete software installation for intercoms, coordination with Target re access codes = 1st week of October.
7. Pest control – Shiplake working hard to resolve problem on 7th floor. Usually, with Orkin treatments, a roach or bedbug problem is cleared up in 2 to 3 weeks. The source unit of the pests is now vacant and being stripped and cleaned and sealed.
Outbreak on 3rd floor. Orkin visited promptly to fumigate completely. Shiplake does “block inspection” with pest treatment, checking surrounding units for the same problem.
Shiplake not aware of problems on other floors; must rely on tenants to report sightings and keep units clean.
8. Front desk/concierge – Use of white boards to show name of concierge on duty have not worked well so Shiplake moving to name tags. Will also remind concierges to use clock to show time of return after breaks.
9. Opening of pool, gyms, Media Room, Yoga Room – Shiplake following a phased approach, being very careful, following Public Health guidelines. Gym will open next week; Yoga Room is open now, both requiring sign-up and specific time slots for use. No outside people permitted yet. Fobs to be issued to all residents in the next couple of weeks. Shiplake will re-assess this system at the end of August.
*** Small gym should be available for use in the first week of September.
10. Masks – no way for Shiplake to enforce compliance or punish non-compliance. Can only post lots of notices to remind people to wear masks.
11. Elevator distancing – Shiplake can apply stickers to elevators floors – but the space is narrower than the recommended 6 feet anyway. Most people adhering to the 2 to 3 people per elevator.
12. Garage cleaning – Kurt will look into this, to clear layer of silt on SB level following recent heavy rains. Also, will look into door at S end of SB level, walk-in door by corridor with lockers, still unlocked as it can now be secured.
13. Homeless shelters in Midtown — Shiplake preparing a notice to all tenants reminding them of commonsense security measures – not allowing strangers to enter building behind them, etc. Increased security and vigilance of staff around complex.
*** Updated August 26 per new information.
Photo by Brittany Neale on Unsplash
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